The Scheme aims to help young people to take up and sustain an interest in Competitive Sports. Applications will be accepted from Individuals and Clubs or teams of all ages and from all areas and all competitive sports. The Association is particularly keen to support, and will give priority to:
Grants may be sought for specific equipment including: clothing, travelling expenses and entry fees for specific events or a group of events. There is no upper or lower limit of the value of the application nor is there any guarantee that a grant will be made. A grant may be for the whole or part of the application.
Applicants may be asked to meet members of the Association informally to discuss their application. Successful applicants will be required to submit a report of the events they have participated and their success thereat.
|Applications are dealt with twice a year, closing dates 31 March and 30 September.|
Sports Award Scheme: Guidance Notes
What is the Objective of the Scheme?
The Scheme is primarily intended to help young people from Cumbria take up and sustain an interest in various traditional Cumberland and Westmorland Sports and secondly in other participative sports.
What Sports are covered?
Any Sport which features on the programme of the Ambleside Sports held on the last Thursday in July each year. These are defined on a separate list and may change at any time at the discretion of the Association. Applicants should refer to this list in making their application.
No applicant may seek an award for an event for which they are not qualified to enter by the terms of that Sport or Event.
Consideration will also be given to applicants participating in other sports which form part of the range of Sports in the London Olympic Games of 2012 or for which there is an active Club or Association within the area of the Lakes Parish Council as defined below at the time of application. Any awards made will be at the absolute discretion of the Association both in respect of the qualification of the sport for an award and the applications received in any year.
Who is eligible?
- Any person in full time education on the 31st December each year who normally resides within the area of the Lakes Parish Council as constituted on 31st December 2010.
- Any person in full time education on 31st December each year who lives outside the area of the Lakes Parish Council but who has participated in Ambleside Sports as a Junior (though not in the Children’s events) on at least two occasions prior to the application.
- Clubs may also apply and must be active in the area of the Lakes Parish Council and normally cater for young people who might otherwise be entitled to apply individually.Each applicant (person or club) must where appropriate supply evidence of prior participation in any similar sports event or a programme of which events they propose to enter.Applicants may make applications in more than one year but not more than twice in three years. The grant of an award in one year does not mean that a grant will be awarded on a subsequent occasion and the full process must be followed in subsequent applications.Any application which covers more than one year will treated as two or more separate applications and only in exceptional circumstances at the sole discretion of the Association will awards be made which are payable over more than one year.What do the grants cover?A grant may be sought for specified equipment required in any sport including clothing, travel expenses (of participants not officers or spectators) and entry fees for participating in specific sporting events within the Lakeland area or, in exceptional circumstances, elsewhere. For young children, a parent or guardian or appropriate adult may accompany the participant and the costs of this may be eligible for and award.
The Association will determine which events are considered eligible for the purpose of this Scheme.
What is the value of the Grant?
The value of any grant will be at the absolute discretion of the Ambleside Sports Association Limited on any occasion. Funding may be for the full amount of any application or a lesser sum at the discretion of the Association. In any particular year the Association absolutely reserves the right to make no grants at all, or, to make a grant to a limited number of applicants depending upon its circumstances.
If a part grant is made, that grant is conditional upon the applicant making good any shortfall and completing all the activities proposed in the application. For example if a travel grant is made which covers participation at three events then 1/3 of the total amount will be released against each event after completion. If the applicant fails to complete the three events then the proportionate balance of the grant will be withheld.
How is an application made? • Individuals
Each applicant personally is required to fill in an application form available from the Association and should submit that to the address specified by 1st March or 1st September each year. The application form should be supported by a letter demonstrating the commitment of the applicant to the sport involved and any other information or external letter of support which the applicant feels might help the Association reaching a decision. The results of each application will be advised within two months
Should the application form not be filled in by the applicant personally it will normally be rejected.
Those under 16 years of age will require the written consent of a parent or guardian before an application can be accepted or considered.
Emergency applications may be made at any time. In addition to the normal requirements for an application, these should stipulate why the circumstances are exceptional and why therefore the Association should consider it. No guarantee of the availability of funding outwith the normal pattern of applications can be offered.
Any applicant may be asked to meet the Selection Panel informally to discuss an application. This meeting will take the form of a short discussion and will certainly be required if a large value of grant is sought. An applicant under 16 may be accompanied by a parent or guardian though purely as an observer. The applicant will be expected to make their case personally.
The Association reserves the right to verify all details of an application and to approach any referee submitted as well as the School or College attended by the applicant to verify details of attendance. An applicant consents to this in submitting the application.
The procedure for Clubs is similar to that for individuals other than:
The application must be filled in by the officers of the Club. Supporting Bank Statements and current Association accounts should accompany it and if not present the application will normally be rejected. Such information will be treated confidentially.
Any applicant Club may be asked to meet the Officers of the Association informally to discuss its application. This meeting will take the form of a short discussion and will certainly be required if a large value of grant is sought. Those officers signing the Application would normally be expected to attend.
The Association reserves the right to verify all details of an application and to approach any referee submitted and other local organisations to verify the application. An applicant consents to this in submitting the application.
How is the grant paid?
The grant will normally be paid against a claim supported by proper receipts for the expenditure involved. No claim will be paid to any person other than the applicant save in the case of a minor whose parents may receive payment against proper evidence of payment. The Association reserves the right to stipulate the form of receipt or other proof to support each claim. Invoices from traders or suppliers of any type will not be accepted for direct settlement.
Each participant will be required to submit a Report of the events in which they have participated and their successes thereat. Grants for Travel expenses will not be met until after the event in question and must be supported by evidence of entry AND participation.
In the case of a Club, the award will be paid to the Bank Account of Club making the application, not individuals.
If it is subsequently found that any applicant has falsified an application in any way or a receipt submitted is in fact incorrectly submitted for any reason, then the Association reserves the right to refer the case for prosecution. In addition any grant monies paid even if properly spent will also full due for immediate repayment and will be pursued in the Courts as a civil debt. In the case of a Club such proceedings will be against those persons signing the application, jointly and severally.
Any decision of the Ambleside Sports Association on any application is final and no correspondence or discussion will be entered on any matter relating to it whatsoever.
In submitting an application each applicant agrees to their name and image being used by the Association in any publicity to support the existence of the scheme including any form of the media and the Ambleside Sports Programme. Each successful candidate will normally be required to be present at the opening ceremony of the Ambleside Sports event immediately following their award to receive it formally: Any cash element may be paid prior although this will not remove the requirement to be present.
List of Eligible Events.
This list is correct At 1st March 2012 but the Association reserves the right to add or remove events at its sole discretion at any time. Any applicant must meet the qualification requirements for the sport or event imposed by the Association or any Sport Governing Body at the date of award.
The grant of an award does not mean that the holder is automatically entered into any event at the Ambleside Sports or elsewhere and all local entry requirements and fees must be met in the normal way.
• Cumberland and Westmorland Wrestling
o Boys and Young Men including U12/U15/U18 o Girls in age/weight and open categories.
• Track events
o U17/Youths and Young men/ women permitted to take part in senior events. o Events by distance
• Fell and Guide races
o U12/U14/U17 and Young men/women permitted to take part in ‘Senior’ events.
Involvement in other participative sports will also be considered at the discretion of the Association if funding is available.
Where any person is permitted to participate in a category above their notional weight/age etc, then they remain eligible for both that event and their ‘natural’ event.
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